Purchasing, Procurement & Travel

Mission Statement

Our mission is to provide knowledgeable, responsive, and customer-focused procurement support that promotes responsible stewardship, simplifies processes, ensures compliance, and enables faculty, staff, researchers, and students to focus on advancing the mission of VIMS & the Batten School of Coastal & Marine Sciences. 

Points of Contact

For general procurement inquiries, please email procurement@vims.edu and your question will be directed to the appropriate person.

• ABC, Academic Affairs, Acuff Center, Information Technology: Samantha Uylengco (Samantha also manages Ricoh printer/copier contracts)
• Dean & Director's Office, Advancement, Finance, Operations, Human Resources, Communications, Marketing & Engagement, Inclusive Excellence & Belonging: Kelsey Birch 
• Analytical Services, Coastal & Ocean Processes, Office of Research & Advisory Services, Virginia Sea Grant: Benita Debreaux 
• Ecosystem Health, CCRM: Cynthia Vinson 
• Natural Resources, MAP: Valerie Johnson
• Accounts Payable, EMS Billing, Scientific Equipment Service Agreements, Subrecipient Payments: Holly Sterner 

For dedicated travel assistance and travel-related purchases please contact Brandy Lowery.

Carol Birch is the VIMS Assistant Director of Procurement.

Forms & Links

Procurement

• Catering Request Form
• Student Organization Catering Request Form 
• W&M Procurement Services
• Procurement Forms
  • Sole Source Approval Request (DocuSign)
  • Speaker Contract Request Guide (PDF)
  • Hotel Addendum (DOCX)
  • Independent Contractor Assessment (Qualtrics)
• Sales and Use Tax Certifications of Exemption

Travel

• Flight Request Form
• Train Request Form
• External Committee Member (ECM) Information Form
• Business Meal Policy
• Travel Website/Policy